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What are the Different Types of Filing Cabinets?

Filing cabinets come in various forms, each designed to meet specific organizational needs. Vertical cabinets save floor space, while lateral ones offer wider drawers for larger documents. Mobile cabinets add flexibility, and fireproof options safeguard critical files. With choices from simple metal models to elegant wood finishes, there's a cabinet to suit every office aesthetic. Curious about which type fits your space best?
Brendan McGuigan
Brendan McGuigan

There are two main types of filing cabinets, vertical and lateral files.

Vertical files are the more traditional type, with a number of drawers ranging from two to ten, designed for a single file to fit vertically in the width. These cabinets can be quite deep, but take up very little width on a wall, as they are only the width of a single file. The are usually just over 1 foot wide (30 cm), and may be anywhere from 12 to 30 inches deep (30 to 76cm).

Filing cabinets are used to for storing and organizing paperwork.
Filing cabinets are used to for storing and organizing paperwork.

Lateral filing cabinets, by contrast, are designed for use where wall space is less important, but depth is an issue. These cabinets are much wider than vertical files, allowing them to hold documents of much greater width as well as files ranging in width. Such cabinets are not very deep, often less than 1 foot (30 cm), but may be up to 45 inches wide (114 cm).

Padlocks may be used to secure file cabinets.
Padlocks may be used to secure file cabinets.

Within both types of filing cabinets, there is a range of quality. One of the most important aspects of a filing system is its suspension. Many inexpensive cabinets have flimsy suspensions and, once laden with files, the drawers may be difficult to open and shut, and may often stick. Another important aspect of quality is the durability of the cabinet itself. Good ones are made of reinforced steel, ensuring the protection of the files. Many mid-range to high-end filing cabinets have counterweighted drawers, helping to ensure that the cabinet never tips over, even when multiple high-level drawers are pulled out.

As with many safes, filing cabinets may also be outfitted with fire-resistant features. Those certified by the Underwriters Laboratory are tested to sustain temperatures of 1,700°F (926°C) for a full hour without the internal temperature ever exceeding 350°F (176°C). Ones rated to protect fragile media such as disks and tape from fire will withstand scorching heats without the internal temperature exceeding 125°F (52°C).

Filing cabinets cost anywhere from $30 to $2,000 US Dollars, depending on quality, type and size. Expect a fire-resistant, high-capacity, locking lateral file to cost quite a bit, and look to smaller vertical files without any frills to stay on a budget. In the end, there is a large enough range of options available that most people are certain to find one with exactly the features he or she looking for, without any extraneous add-ons, for a reasonable price.

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Discussion Comments


I have been looking for a lateral cabinet that is *11 to 12* inches deep, (46-26 wide and two or three or four levels tall - the width and the height do not matter so much), and I cannot find them anywhere. Your article here indicates that they exist. Would anyone be so king as to give me a lead to the place where I could but such shallow cabinets? Thank you.

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    • Filing cabinets are used to for storing and organizing paperwork.
      By: pixelrobot
      Filing cabinets are used to for storing and organizing paperwork.
    • Padlocks may be used to secure file cabinets.
      By: VRD
      Padlocks may be used to secure file cabinets.